--------------------------------------------------------------------------------
http://www.jrank.org/
http://www.jrank.org/
Page 1
Winnipeg Beach Recreation Centre
Future Use Proposal
.
for presentation to:
.
The Winnipeg Beach Town Council
.
August 28, 2007
.
--------------------------------------------------------------------------------
.
--------------------------------------------------------------------------------
.
Page 2
.
Mike Wharton - Lisa Adair - Jeff Wharton - Gail Torfeson - Keith Thomas - Tony Pimentel - Marion Thomas - Allan Sulyma - Heather Eyolfson - Don Wilson - Bev Pellick - Ken Muracz
.
With special thanks to:
.
Julianna Roberts, Recreation Director
Jack Scott, Recreation Centre
.
Community consultation process and Working Group facilitated by:
.
Rhonda LorchLorch and Associates
51 Leander Cres
Winnipeg MB R3Y 1W5
204.799.3782
.
--------------------------------------------------------------------------------
.
--------------------------------------------------------------------------------
.
Page 3
.
Proposal to the Winnipeg Beach Town Council.
Re:Future Use of the Winnipeg Beach Recreation Centre
.
Situation Analysis
.
The Winnipeg Beach Recreation Centre is an underutilized building that has the potential to be the hub of the community. The facility was established in 1979 to servicethe town’s recreational needs, particularly related to ice sports. Changes indemographics and the subsequent decline in hockey participation have meant that it isno longer financially viable for the facility to be used exclusively as an ice surface.
.
TheTown Council seeks the input of community members about potential future use(s) of thefacility.The Town Council engaged Rhonda Lorch of Lorch and Associates, to gatherinformation and ideas from community members, to facilitate a working group chargedwith prioritizing and refining that input, and to assist the working group to prepare aproposal to the Council.
.
Community Stakeholder Input
.
On May 26, 2007, an open forum consultation was held where community memberswere invited to share their ideas and suggestions for future use(s) of the RecreationCentre. The group of 55 individuals participated in brainstorming activities and roundtable discussions which resulted in a list of activities and concepts for a working group toconsider. The consultation also resulted in a list of people who would be willing to sit onthe working group.
.
The working group met three times to refine the ideas for the Council. They soughtfurther input from special interest groups that were under-represented at the initialconsultation including seasonal cottagers, youth, seniors and the special needscommunity. In addition, the group presented the draft proposal to an open communityforum for further comment and suggestions before presenting the final proposal to theCouncil.The working group has worked diligently to ensure that the final proposal represents thewants and needs of the community to the greatest extent possible. The group alsobelieves that the issue of using the facility to house an ice surface again has been put torest. There was very little support for the Centre containing an indoor ice rink so theproposal does not include such an option. In defining the proposal, the group alsoconsidered feasibility issues such as cost, best use of the existing facilities and whatcould be truly workable versus what would be great to include.
.
Reports and notes from each of the consultations and meetings are attached to thisproposal so that the reader can have a sense of the information gathered in itsdevelopment.
.
--------------------------------------------------------------------------------
Page 4
Winnipeg Beach Recreation CentreFuture Use Proposal4General ThemesThree clear themes related to the future use of the Recreation Centre emerged from thecommunity consultation in May. Participants wanted to ensure that the centre is:1.multi-functional2.appropriate for multi-generational use3.unique in the InterlakeValues related to the Recreation CentreThe working group identified four key values that should define the Recreation Centre,its operations and its offered activities. The Centre should:1.be community driven• responsive to community needs and desires• remain accessible with flexible opening hours and activities reflective ofcommunity needs• maintain an ongoing conversation with the community about the use andmanagement of the Centre2.promote healthy living through fitness and activity• provide appropriate facility and programming to be proactive aboutmaintaining good health• health is related to more than just the physical body; must consider otherfacets such as mental health, family health, health of the community etc3.ensure fun for all ages• Centre must be available and accessible to all in the community (youth,seniors, differently abled, families etc)• Must be multi-generational with activities for all age groups and activitiesthat involve different age groups together (extended families, seniors withyouth, etc)4.offer unique and innovative programming• surrounding communities offer various types of programming; ensuringthat the Centre is unique will in turn ensure that users from othercommunities will use the facility• constant review of programming is required to ensure it is fresh andresponsive to community need
--------------------------------------------------------------------------------
Page 5
Winnipeg Beach Recreation CentreFuture Use Proposal5The ProposalThe working group, with extensive input from community stakeholders, proposes thefollowing and recommends that the Winnipeg Beach Town Council approve the proposalin principle:1.That the re-development of the Winnipeg Beach Recreation Centre beapproached in 3 phases:Phase 1: (Immediate)• Relocate the Recreation Director’s office to the Recreation Centreand charge the Director with encouraging community use of thebuilding as it stands.• Engage appropriate consultants (design, engineer, funding) toadvise regarding the feasibility and possibilities related to theproposed Phase 2 development.• Identify a professional facility manager to work with the Council tomanage the re-development now and the ongoing administrativeand facility needs in the future including scheduling, maintenance,cleaning, supervising contract staff and volunteers, and marketingthe facility as a community hub• Appoint the working group which presents this proposal as anongoing advisory task force to provide input, advice and a liaisonto the community during the redevelopment of the Centre.• Create by resolution a Recreation Advisory Committee to workwith the Recreation Director and the facility manager to provideinput, advice and liaison to the community regarding the ongoingprogramming and operation of the Centre. Clear terms ofreference are required to ensure the Committee operates in anadvisory capacity rather than directing the staff and to ensure thatthe community at large is adequately represented on theCommittee.
--------------------------------------------------------------------------------
Page 6
Winnipeg Beach Recreation CentreFuture Use Proposal6Phase 2: (1 to 3 years, presented in priority order)ProposedfacilitychangeorimprovementProgrammingpossiblewith the changeComplete byDevelop and equip fitness/weight roomincludingfreeweights,treadmills,elliptical trainers, stationary bicycles etcFitnessclasses,weighttraining, individual fitnessworkoutsFirst quarter2008Upgrade lighting, heating and acousticsand paint the inside of the buildingMeetings and communityevents more comfortable,accessible;facilitymoreappropriateforactivitiessuch as senior drop in/coffeehour, cards, dances, craftsgroups etcFirst quarter2008Install indoor turf on the former icesurfaceIndoor soccer, flag football,lawn bowlingbadminton,volleyball, field lacrosse, fieldhockey, fitness classes, taichi, senior fitness activitiesetcSeptember2008 (start ofindoor soccerseason)Develop a walking/jogging track aroundthe exterior of the turf surfaceWalking club, fitness training September2008Reopen the canteen on a publishedscheduleFoodservicetotheincreasedtrafficintheCentreSeptember2008Provide a deli-style canteen or cafeteriathat features offerings consistent with thevalue of promoting healthy living (wraps,muffins, fruit, veggies, juices, milk etc) asopposed to fried and fast foodsBusiness arrangement with aspecific lease as opposed tovolunteer run canteenDecember2009Develop youth and senior drop in centreswhere youth and seniors share someresponsibilityformaintenanceandactivity/program developmentYouth and senior specificactivities in various agerangesDecember2009Enhance the physical accessibility of thebuilding with more ramps, a lift to thelowerlevel,wheelchairaccessiblewashrooms etcProgramming for differentlyabled community membersDecember2010Improve the façade of the building tomake it more welcoming and less like anarenaProvidesincentivetocommunity members to stopin and see what’s going on;encourages a sense ofcommunity pride in therevitalized facilityDecember2010
--------------------------------------------------------------------------------
Page 7
Winnipeg Beach Recreation CentreFuture Use Proposal7Phase 3: (Future consideration, years 3 to 5))• Install pull out curtain walls in the hall to allow it to be divided formulti-use activities• Define and staff a babysitting area so that parents of youngchildren can work out or participate in activities with their childrennearby and supervised• Consider an expansion of the building to include:a gym annex with a floor suitable for basketball, floorhockey, etc.climbing wallspace for showing moviesgames room (not video games)community Internet Cafémeeting spacescommercial office space for health and wellnessprofessionals and clinicians (doctor, walk in clinic,dietitian, physiotherapist, chiropractor etc)• Offer an outdoor ice surface with access to a changing area2.That the following issues and needs be addressed as the facility is re-developed and enhanced:Communication within the community:• The Centre should not compete but compliment other activities intown and the surrounding area• A public calendar (clearing house) is needed to ensure eventsdon’t conflictMarketing and promotion• A marketing and promotion plan is required to giver the newfacility visibility in Winnipeg Beach and surrounding areas• Marketing needs to include proper signage and a dynamicelectronic board outlining upcoming activities in a visible locationPartnerships• Partnerships with other facilities or businesses who might beimpacted by the facility and its programming should beestablished• eg. Gimli Recreation Centre has a good selection of ice activities.How could the marketing and programming of the two facilities bemeshed to ensure the best selection of services to the citizens ofthe area? What type of cross marketing might be done in eachcommunity?• Negotiation of a joint use agreement with the Winnipeg BeachSchool; school to be able to use the Centre for some phys edcurricula activities and Centre able to expand its programmaticofferings with gym based activities (basketball, floor hockey etc)
--------------------------------------------------------------------------------
Page 8
Winnipeg Beach Recreation CentreFuture Use Proposal8Parking and transportation issues for users• Provision of sufficient parking for users so that existing parking forthe business community is not impacted.• Some groups (such as seniors, youth) may be limited in theirability to use the facility because transportation to and from theCentre is an issue. How can the Centre be instrumental in helpingthe community to deal with such issues?User and membership fees• The tax base will be unable to support the new Centre in itsentirety. User and membership fees will be required.• Research will be required to establish various rates (eg. fitnessclub membership rates, reduced rates for permanent WinnipegBeach residents, discounted rates for seasonal Winnipeg Beachusers, regular rates for ‘commuters’ from other communities, onetime ‘drop in’ rates etc)• A solid revenue generation plan needs to be developed. Someideas include selling naming rights to the building, naming roomswithin the facility in honour of a donor who makes a significantdonation etcOpening hours and seasonal changes• Consideration must be given to hours that make the Centreaccessible to all• Research about needs during different seasons to be undertakenDevelopment of a governance structure• Articulation of the Centre mission statement, guiding principlesand values• Articulation of a set of policies and guidelines related to multi-functional community use of the hall• Articulation of a decision making matrix for ensuring that potentialfuture activities are consistent with the defined values; whenmaking decisions about the types of programming/activities thatwill be offered at the Centre, the values established (more mightbe added by the management of the facility) need to beconsidered.• eg. If permission is requested to hold a social with a cash bar atthe Centre, how do the values of ‘promoting healthy living’ and‘ensuring fun for all ages’ come into play when considering therequest?Footnote: At the public forum on Saturday, August 18, 2007, there was considerablediscussion about whether or not the proposal should suggest that future developmentsinclude an indoor pool. A lively and respectful discussion ended in agreement that theexisting proposal is rooted in financial reality and feasibility and that the addition of apool is not fiscally possible. However, it was noted that programming in the new facilityshould include as much senior focused activity as possible to ensure that the facility trulyserves a multi-generational audience.
--------------------------------------------------------------------------------
Page 9
Winnipeg Beach Recreation CentreFuture Use Proposal9Attachments:•Report from the Community Consultation, May 26, 2007(page 10)•Notes from July 11, 2007 meeting of the Working Group(page 22)•Notes from July 17, 2007 meeting of the Working Group(page 27)•Preamble remarks from August 18, 2007 public forum(page 30)
--------------------------------------------------------------------------------
Page 10
Winnipeg Beach Recreation CentreFuture Use Proposal10REPORT FROM THE WINNIEPGBEACH PUBLIC CONSULTATIONON FUTURE USE OF THERECREATION CENTREMay 26, 2007
--------------------------------------------------------------------------------
Page 11
Winnipeg Beach Recreation CentreFuture Use Proposal11PreambleDuring the last election, the voting population of Winnipeg Beach made it clearthat they wanted more information about what is happening in their communityand more communication between the Town Council and the electorate. Inresponse to that message, the Council committed to strengthening therelationship between the elected and those who elect.One of the major decisions facing the Council is the future use(s) of theRecreation Centre. This issue presented a wonderful opportunity for the Councilto put their commitment into action by consulting with members of the communityabout their needs and wishes for the Centre. To that end, a CommunityConsultation Roundtable was held at the Recreation Centre on Saturday, May26, 2007. The consultation was facilitated by an independent, outside facilitatorwho assisted the community members who were present to articulate and collecttheir ideas.Although Council members attended the consultation, they were invited toparticipate as citizens of the community, not as elected officials. This actionallowed the citizens of Winnipeg Beach to have their say about the Centrewithout interjection or judgment by the Council. This created an atmospherewhere people really felt they could say what they were thinking and that theirideas were truly considered.This document reports the information and ideas that were collected and forms astarting point for a working group to refine the ideas in order to present arecommendation about the future of the Recreation Centre to the Council.
--------------------------------------------------------------------------------
Page 12
Winnipeg Beach Recreation CentreFuture Use Proposal12Welcome and IntroductionsAt 10:00am, participants were welcomed and thanked for participating in thisimportant event in the life of Winnipeg Beach. The facilitator shared that thefollowing would be the objectives for the day:• To share information about the Recreation Centre• To list possible ideas and objectives for the Centre• To identify a working group to work with the ideas and make arecommendation to the Town CouncilThe facilitator also reminded the participants that this was not a decision makingevent but that attendees would be asked to participate in critical thinking anddiscernment and to focus not on the past but to the future and what can be. Theywere also reminded that the discussion would be related only to the RecreationCentre and not other issues related to the Town. Finally, the group was remindedthat this is not a process driven by the Council but by the community. It waspointed out that although some Council members were present, that they wouldplay a largely observatory role because they are committed to hearing from thecommunity.To begin, the participants were asked to brainstorm a list of stakeholders whoshould be considered in future plans for the Recreation Centre. The following listwas created:• Every townsperson• Youth• Seniors• Business community• Cottagers• Surrounding communities• School• Partners and potential funders• Instructors• Coaches• Sports organizations• All three levels of government• Volunteer groups• Foundations• The wellness support community• Experts• Those with handicaps or disabilities and those who provide services forthem• Professionals
--------------------------------------------------------------------------------
Page 13
Winnipeg Beach Recreation CentreFuture Use Proposal13Each participant was then asked to introduce him/herself by first name andindicate their connection(s) to the stakeholder list. Most groups in the list wererepresented at the event with the exception of partners, funders and foundations.These are stakeholders who should be considered and consulted as the processmoves forward.History and What’s Different NowParticipants were then asked to recall the era when the Recreation Centre wasfounded and when it was in its ‘glory’ days. Participants recalled that:• Ice hockey was a prominent activity and many local kids played• Demographics were different: more families lived in the area• Families had only one working parent leaving the other free to volunteer,take kids to activities etc• Volunteers were easier to recruit and people stayed in volunteer positionsfor long periods of timeSo what is different today? Participants identified the following:• Ice hockey is no longer the prime activity in Winnipeg Beach that it was inthe 1980’s – not enough kids playing to maintain a league or an icesurface• Most families have two working parents with less time to be involved• People often commute to Winnipeg for work, shopping, activities• People will volunteer but only for short, episodic types of jobs• More seniors, fewer families in the area• More seasonal residents
--------------------------------------------------------------------------------
Page 14
Winnipeg Beach Recreation CentreFuture Use Proposal14Hopes and Dreams for Winnipeg BeachIn table groups, participants were then asked to develop a list of adjectives todescribe the town they would like Winnipeg Beach to be. Each group reportedand a composition list was developed. The list included:• Vibrant and connected• Committed to a common goal• Accessible• Safe• Inclusive• Prosperous• Fun• Active• Inviting• Friendly• Dynamic• Exciting• Useful• Welcoming• Colorful• Multi-use• Attractive• GreatParticipants were also asked to develop a list of nouns that could be included inWinnipeg Beach’s name. The list included:• Clean living• Year found community• Destination of choiceThe facilitator explained that these words described their hopes and dreams fortheir community.
--------------------------------------------------------------------------------
Page 15
Winnipeg Beach Recreation CentreFuture Use Proposal15What Part does the Recreation Centre Play?Next, groups were asked to describe what part the Recreation Centre shouldplay in making those hopes and dreams a reality. The compiled list included:• Gathering place• Multi-use• Social hub• Activity hub• Top of mind when considering things to do• Unique facility (different from what is available in surroundingcommunities)• Party place• An ‘Interlake’ facility• Self sufficient business• Anchor for the town• A place that supports wellness for the community• Multi-generational facility• Place for relaxation• Youth gathering placeBuilding TourThe participants were taken on a tour of the building so that they could see allaspects of the facility, including the recently renovated and cleaned basement.Many people had never seen all of the building and seemed genuinely surprisedat the amount of space. The tour served to encourage creative ideas about howthe space could be used.
--------------------------------------------------------------------------------
Page 16
Winnipeg Beach Recreation CentreFuture Use Proposal16An Ideas BrainstormIn groups, participants were asked brainstorm a list of possible activities thatcould be accommodated in the Recreation Centre. Participants were remindedthat in a brainstorm, many ideas are expected and required. Also, ideas are notjudged with killer phrases like ‘that will never work’ or ‘we tried that 20 years ago’.The compiled list follows:• Gym/fitness area with weights and machines• Fitness classes including tai chi, kick boxing, pilates, yoga• Support ‘staff’ to help people use equipment successfully and safely• Couch/TV for relaxing• Computer accessibility, internet café, computer classes• Party rentals• Racquet courts (racquet ball, handball, squash etc)• Walking track• Field sports: soccer, lacrosse, field hockey, flag football• Lawn bowling• Archery• Tennis, badminton• Kids programming with kids playroom• Youth drop-in centre• Crafts room• Murals on the walls – large number of local artists to participate• Parent education classes• Continuing education opportunities• Daycare (drop in for parents who are using fitness area, taking classesetc)• Space for Flea markets, garage sales, trade shows• Connection (physical) to the curling club• Possibility for still having an ice surface for related activities (skating,figure skating, hockey)• Roller blading, skate boarding• Meeting rooms• Professional centre (physiotherapists, sports trainers, nutrition counselingetc)• Table tennis, pool tables• Juice bar or deli• Climbing wall• Saltwater pool, swimming lessons• Arts and theatre classes• Driving range• Arcade
--------------------------------------------------------------------------------
Page 17
Winnipeg Beach Recreation CentreFuture Use Proposal17• Music centre• Movie theater• Paintball field• Darts• Book exchange/lounge• Retrofit possibilities to accommodate many activities• Facility must be ‘green’• Entrance and exterior altered to be more welcoming• Handicap access – elevator/ramps• Multi-generational facility• Sufficient staffing and volunteers to run the facility• Self sufficient with rentals and memberships for fitness, courses etcIdeas from the Students of Winnipeg Beach SchoolPrior to the consultation, students at the Winnipeg Beach School were asked torecord their ideas for the future use of the Recreation Centre. Posters thatdisplayed the following ideas were displayed in the Recreation Centre on the dayof the consultation.•Basketball court•Waterpark/slides (indoor)•Baseball diamond•Golf range and miniature golf•Santa’s workshop•Go-cart racing•Bumper cars•Indoor circus/fair•Concert hall/dance hall•Bowling alley•Indoor soccer•Floor hockey•Swimming pool•Roller skating•Movie theatre•Indoor skate park•Football stadium•Zoo/petting zoo•Arcade (foosball, pool tables)•Fitness gym (yoga, karate, hot tub)
--------------------------------------------------------------------------------
Page 18
Winnipeg Beach Recreation CentreFuture Use Proposal18•Aquarium•Disney ‘Beach’•Paintball arena•Lazer tag•Theme park (roller coaster, amusement park)•Archery, fencing•Horseback riding•Motor cross arena•Tennis•Dog races•Boxing ring•Trampoline(s)•Slam ball court•Climbing wall, rock climbing•BMX park•Mountain bike track•Monkey trails•Shooting range•Boys/Girls Club/Youth Centre (place for drama, to play chess, do crafts,star wars club)•Maze•Gamer Café (bring your own video games and play people around theworld)•Lego land
--------------------------------------------------------------------------------
Page 19
Winnipeg Beach Recreation CentreFuture Use Proposal19Most Important IdeasAfter the brainstorm, participants were invited to share a simple lunch and a caketo celebrate the great sense of community that was present at this event. Theywere also asked to write down the two or three things that seemed mostimportant to them from what they heard during the consultation and leave it withthe facilitator.The following list of most important ideas was accumulated:• Multi-function (10)• Fitness centre/weight room (9)• Wellness centre (8)• Walking track (6)• Youth drop in centre and activities for youth (6)• Pool (6)• Turf appropriate activities (5)• Meeting rooms (4)• Internet computer centre (4)• Arts and crafts space (4)• Seniors’ activities (3)• Multi-use sports facility (3)• Indoor soccer (2)• Book exchange/lounge (2)• Tai chi, karate (2)• Yoga (2)• Badminton (2)• Gym (basketball, floor hockey, volley ball) (2)• Ball hockey• Roller blading/hockey• Coffee times• Ice rink• Dancing• Professional management• Professional/clinicians’ offices• Handicap accessibility• Babysitting area• Bingo• Climbing wall• Movie theatre• Large hall (dances, meetings, bingo)• Video game room• Party rental area• Racquet courts
--------------------------------------------------------------------------------
Page 20
Winnipeg Beach Recreation CentreFuture Use Proposal20Additional comments submitted:• We have to work on defining the word ‘recreation’. Once we define that,we can articulate programming to support the needs of the community thatwill support our definition and provide a framework for deciding on thefacility re-development.• The ice plant must be used or it will fall into disrepair. Town would have tosupply workers to maintain the ice. Facilitator to rent out ice. Parts ofbuilding to be used as exercise room downstairs.• Nice job downstairs!• “A meeting place with a difference”• Please do not restrict to any one activity (ie. sports)• A pool would be used by all the schools in the division.• Graffiti wall art on the outside walls• Improve the entrance to make it more friendly and welcoming• Build it and they will come• It’s really important to define a mission and vision for the facilityFuture WorkParticipants were also asked to indicate if they would consider in participating ina task force that would study the outcomes of this consultation and prepare areport/recommendation for the town council. The following indicated that theywould like to participate:Mike WhartonFatima SoaresJeff WhartonBev PellickSonya DoddKeith and Marion ThomasSherrill RuckertJim MosherGeri CzornyTony PimentalDon WilsonKen MuraczCarole JohannsonHeather EyolfsonCollette ToewsJean GendronRochelle HukawayLisa & Brian Gregory Adair (?)Mike KorekiFrank Figler (contacted the facilitator after theevent)
--------------------------------------------------------------------------------
Page 21
Winnipeg Beach Recreation CentreFuture Use Proposal21Facilitator’s ObservationsI believe that this consultation was energetic, positive and a great starting pointfor making decisions about the future use of the Recreation Centre. Theconcepts that I heard repeatedly were that the Centre needed to be multi-functional, available and welcoming to all generations and unique in the Interlakeso that residents from other areas would be enticed to use the facility.I also heard that the facility would need to be self sufficient to a major degree.This may involve user fees, a business/marketing plan to specifically attractrentals for the building and perhaps membership fees for a potential fitnesscentre.Finally, I was gratified by the number of people who are willing to participate inthe process moving forward. I believe that this is a positive sign that people wantto be engaged and active in their community. Their participation shows that theRecreation Centre is an important hub in the community and worth their time andeffort to ensure it is a first class facility.It was my privilege and honour to be involved in this important part of the life ofthe Town of Winnipeg Beach. I look forward to future meetings of the workinggroup and to helping that group develop recommendations for the Town Council.Best regards,Rhonda LorchLorch and Associates
--------------------------------------------------------------------------------
Page 22
Winnipeg Beach Recreation CentreFuture Use Proposal22Winnipeg Beach Recreation CentreNotes from the Future Use Task Force Meeting, July 11, 2007Three clear themes about future uses of the Recreation Centre emerged from theCommunity Consultation in May. The Centre must be:1.multi-use2.multi-generational3.unique in the InterlakeDiscussion around these themes centered on three questions:1.What is currently available in the area now? What is the ‘competition’.2.Whose needs are yet to be considered. With whom do we need toconsult?3.What features are required for the facility to be multi-use, multi-generational and unique in the Interlake?What is currently available in the area now? What is the ‘competition’• Gimli Recreation Centre: ice activities, meetings, small functions,craft sales, socials, grads, unique activities like ‘Elvis Fest’• Winnipeg Beach Bandstand• Legion• Curling Club• Park• Schools• Day Camp• Mini-golf and golf course• New Horizons in Gimli (seniors programming)• Summer soccer• Skate parkThe group felt that better communication would be needed to ensure thatactivities at the Rec Centre didn’t compete with other activities in town. While it isimportant to fill the Rec Centre it isn’t advisable or fair to do it at the expense ofother events.Needed:• Events clearing house/public calendar (visible to the community; websitealso possible but not sufficient given dial up access and few seniors usingthe Internet)• Proper promotion of events so the public knows about them, somemarketing/branding also needed to give the Centre visibility as acommunity hub• Discussions and potential partnerships with other facilities or businesseswho might be impacted by what’s planned or going on in the Rec Centreeg. Gimli Rec Centre: has a good selection of ice activities; to be unique,Winnipeg Beach might offer field activities that wouldn’t negatively impact
--------------------------------------------------------------------------------
Page 23
Winnipeg Beach Recreation CentreFuture Use Proposal23Gimli but would provide complimentary programming. How can we worktogether to provide the greatest array of services to the citizens of thearea?Whose needs are yet to be considered? With whom do we need to consult?• Special needs community (vision, intellectual, physical impairments):What special features are needed?What kind of programming is appropriate?Would they use the Centre and how?• Seniors, including non-mobile seniors:How do we define seniors?There are at least two distinct groups: those recently retired(maybe as young as 55 and are very active) and those who areolder and/or who are less mobile. What are their differing needs?What programs are offered at New Horizons in Gimli? Could weoffer something different on different days? Are they missingsomething that we could offer?• Surrounding landowners:What will the issues be related to parking? extra traffic? noise?• Winnipeg Beach businesses:Again parking may be an issue. If the Rec Centre generates aninflux of users, need to ensure it doesn’t use street parking neededby businesses.Will have positive spin off for businesses as well – more people intown, more shopping, restaurants, longer hours, maybe winteropening. Businesses should support the concept because it willbring in new business but a good idea to discuss their ideas withthem.• Potential users from surrounding communities:If the Rec Centre is unique in the Interlake, it will attract peoplefrom surrounding communities.What are their needs, thoughts, concerns?What is their tolerance for user fees (at what level, for whatactivities etc)?Cost of gas to travel to Winnipeg could be a positive for the RecCentre – people would be willing to pay a fee for local programsrather than drive to the city.• Youth:What do youth want available to them? Are they willing to takeownership for some activities? Could a youth advisory board beestablished?Youth could be several different age groups: children, teens, youngadults (up to age 30). What are their differing needs?• Seasonal cottagers:Only here regularly in the summer. What type of programs do theywant to access while ‘on vacation’.
--------------------------------------------------------------------------------
Page 24
Winnipeg Beach Recreation CentreFuture Use Proposal24• Parents:In order to be multi-generational, what programs can be offered tofamilies? Concurrent programming to allow adults to exercise,children to be in an activity at the same time?• Young adults:20 to 30 years old? What do they need to consider staying inWinnipeg Beach rather than departing for the city?Attendees at the meeting agreed to do some research with these variousgroups to whom they have connections to ascertain what these groups needor want in the Rec Centre.What features are required for the facility to be multi-use, multi-generational and unique in the Interlake?1.Physical access to be improved:Disabled accessibleTimes of day and season to be considered for opening hoursTransportation issues for those not right in the Beach2.Need a facility managerToo much responsibility for a volunteerNeed a ‘supervisor’ for other contract staff and volunteersSomeone to oversee scheduling, regular maintenance, cleaning etc3.Exterior to be attractive, welcomingNeed windows to bring natural light into the buildingModern façade – less like an arenaWelcoming front entrance that is accessibleImproved acoustics in rooms used for meetings, eventsImproved heating (current system is noisy and inefficient)Better lighting suited to the activities each area is used for4.Canteen servicesSome type of business arrangement rather than run by volunteersPublished opening hoursNot meant to compete with local restaurants but to provide anoption for those who need to grab something after working out,while watching a kids activity etcOfferings should be consistent with wellness and health: wraps,muffins, fruit, milk, juice etc rather than junk food and fast fried food5.Accommodation for spectatorsDependent on the activites included, spectators may need bleacherseating and/or seating in the hall overlooking the current rink area
--------------------------------------------------------------------------------
Page 25
Winnipeg Beach Recreation CentreFuture Use Proposal25A word from the facilitator:The group is very anxious to move forward with some type of plan as theyare frustrated by the inaction of the past few years. This is certainlyunderstandable. However, a great plan is rooted in solid research and fullcommunity disclosure and involvement. Previous recommendations may nothave received the full attention they deserved because they were perceivedas the vision of one or two individuals rather being representative of theentire community.We have an opportunity here to capitalize on the community involvementthat was begun with the Consultation in May. I believe that to short circuitthe process by moving directly to a plan without doing the foundational workrequired will mean that our recommendations will be met with the sameindifference. Therefore, I strongly recommend that we continue with theprocess we have begun to ensure that we have community buy in to theprocess and the ultimate plan.To that end, at the next meeting scheduled for Tuesday, July 24 at6:30pm, we will be discussing the values that the Rec Centre plan will bebuilt upon, hearing from the participants about the research they did with thevarious stakeholder groups and prioritizing the activities and programs thatthe May Consultation identified. These activities will give us the basis of therecommendations to the Council.Our target date for the recommendation is Tuesday, August 28, 2007. Priorto that date, I would like to arrange a public forum where stakeholders canhear the recommendation before it is officially presented to Council on the28th. This will give us the opportunity to capture any final ideas and hopefullythe blessings of the community at large. We will set a date for the forum atour next meeting so that it can be widely advertised and promoted.Speaking of blessings, your community is truly lucky to have such acommitted group of active, caring citizens working on this project. Iappreciate each of you and your input and skills. Thank you.See you next Tuesday!Rhonda LorchLorch and Associates
--------------------------------------------------------------------------------
Page 26
Winnipeg Beach Recreation CentreFuture Use Proposal26July 11, 2007Winnipeg Beach Recreation Centre: Future Use WorksheetQuestions:Multi-use facilityMulti-generationalfacilityUnique in theInterlakeWhat’s availablein WinnipegBeach area now?What is the‘competition’?Gimli Rec CentreLegionWpg BeachBandstandCurling ClubParkMini-golf, golf clubNew Horizons(Gimli)What needs to beconsidered? Whodo we need toconsult?In all 3 categories:Special needscommunitySeniorsSurroundinglandownersWpg BeachbusinessesUsers fromsurroundingcommunitiesYouthSeasonal cottagersParentsYoung adults (20 to30 yrs)What featuresdoes eachcategorysuggest/need?***Needprofessionalfacilitymanagement forscheduling,maintenance,cleaning etc***Accommodation forspectatorsExtended hoursTransportationPhysical accessto be improved(disabled, hours,front entrance,washrooms)Improvedacoustics, lightingTransportationCanteen servicesto be other thanfast foodTransportation
--------------------------------------------------------------------------------
Page 27
Winnipeg Beach Recreation CentreFuture Use Proposal27July 17, 2007Values for the Winnipeg Beach Recreation CentreFrom the Winnipeg Beach website:FriendlySafeLow taxesPotentialWhere Manitoba playsFrom other Recreation CentresHigh quality programsNon-threateningZero tolerance of harassment and bullyingRespectfulAccessibleCustomer focusContribution to quality of lifeEthically managedWellnessHealthy communityRespect for diversityCreativeInnovativeCommunity drivenResponsive to community needsBrainstorm your group’s ideas:Final 4 values determined:1.Community driven2.Promote healthy living3.Fun for all ages4.Unique
--------------------------------------------------------------------------------
Page 28
Winnipeg Beach Recreation CentreFuture Use Proposal28Values to guide the development and programming of the Winnipeg BeachRecreation Centre:ValueAffect onprogrammingAffect onfeaturesAffect onmarketingAffect onpeople(staff,volunteers,users)CommunitydrivenResponsiveAccessible toallWide andavailablecommunication(newsletters,website,signage)Staff andvolunteerswork togetherto create afacility theycan be proudofUsers tohave a say inwhat goes onPromotinghealthylivingProactive re:health issues –helping kids toseniors adopta healthylifestyle thatincludesregular activityand communityinvolvementAble toaccommodateother activitiesbeside justsports (healthyminds as wellas bodies)Somepromotionalfunds availablefrom govt forpromotinghealth livingHealthiercommunity ingeneralbecause ofincreasedactivityFun for allagesConsiderationof all agegroups whenplanningactivitiesImprovedphysicalaccessibility,acoustics,lighting, safetyetcMarketed ashub ofcommunity forall citizensPositivecommunityspirit buildingInclusivefacility –doesn’t servejust onesectorUniquePlanningactivities andprograms thatcomplimentthose alreadyavailablerather thanduplicatingTurf on formerice surfaceIndoor walkingtrackFitness facilitySchools/leaguescould use forsome activitiesBenefit to othercommunities:Play here,practice in yourcommunityCreateemploymentSupport localbusinessesby bringingusers into thecommunity
--------------------------------------------------------------------------------
Page 29
Winnipeg Beach Recreation CentreFuture Use Proposal29Most Important Ideas from Community ConsultationWorksheetSuggestion12345(Definitely) (Unlikely) (Maybe)(Now)(Future)Multi-functional facility (10)xXFitness centre/weight room (9)XXWellness centre (8)XXWalking track (6)XXYouth drop in centre/activities (6)XXPool (6)XTurf activities (5)XXMeeting rooms (4)XXInternet computer centre (4)XXSeniors' activities (3)XXMulti-use sports facility(3)XXIndoor soccer (2)XXBook exchange/lounge (2)XXTai chi, karate (2)XXGym (basketball, floor hockey etc)(2)XXBall hockeyXXRoller blading/roller hockeyXCoffee timesXIce rink (modified outdoors)XXDancingXXProfessional managementXXProfessional/clinicians' officesXXHandicap accessibilityXXBabysitting areaXXBingoXClimbing wallXXMovie theatreXXLarge Hall (dances, meetings, bingo)XXVideo game roomXParty rental areaXXRacquet courtsX
--------------------------------------------------------------------------------
Page 30
Winnipeg Beach Recreation CentreFuture Use Proposal30Winnipeg Beach Recreation CentrePublic ForumAugust 18, 2007Preamble remarks:In order to present the best possible proposal to the Town Council, the Working Groupstrived for a proposal that embodied four characteristics:1.Community driven and developed: It was important that as much informationas possible was gathered from various sectors of the community to ensurethat the needs and desires of the citizens was clearly and correctly articulated.To that end, a public consultation was held on May 26, 2007, followed bythree meetings of the Working Group (July 11, 17 and August 14, 2007). TheWorking Group also spoke with representatives of those stakeholders thatwere under-represented at the May 26 consultation. These included youth andseniors, differently abled citizens and seasonal cottagers.2.Making best use of the existing facility: The Town of Winnipeg Beach hasinvested heavily in the Recreation Centre both financially and in terms ofvolunteer time and effort. It is important that the proposal ensures the buildingis used to its best advantage, even with only minor redevelopment.3.Rooted in feasibility: It is important the proposal consider the financial abilityof the Town to support its suggestions. In addition, the Town will need to applyfor grants to support the redevelopment. If the proposal is not realistic in termsof its suggestions, it will make it more difficult for funders to consider.4.Easy for the Council to consider: The proposal must be one that the Councilcan agree to easily. It must make sense, be realistic and be good for thecommunity. There needs to be immediate wins in promoting community spiritand activism for the Town and the Town Council in implementing the proposal.
--------------------------------------------------------------------------------
Page 4
Winnipeg Beach Recreation CentreFuture Use Proposal4General ThemesThree clear themes related to the future use of the Recreation Centre emerged from thecommunity consultation in May. Participants wanted to ensure that the centre is:1.multi-functional2.appropriate for multi-generational use3.unique in the InterlakeValues related to the Recreation CentreThe working group identified four key values that should define the Recreation Centre,its operations and its offered activities. The Centre should:1.be community driven• responsive to community needs and desires• remain accessible with flexible opening hours and activities reflective ofcommunity needs• maintain an ongoing conversation with the community about the use andmanagement of the Centre2.promote healthy living through fitness and activity• provide appropriate facility and programming to be proactive aboutmaintaining good health• health is related to more than just the physical body; must consider otherfacets such as mental health, family health, health of the community etc3.ensure fun for all ages• Centre must be available and accessible to all in the community (youth,seniors, differently abled, families etc)• Must be multi-generational with activities for all age groups and activitiesthat involve different age groups together (extended families, seniors withyouth, etc)4.offer unique and innovative programming• surrounding communities offer various types of programming; ensuringthat the Centre is unique will in turn ensure that users from othercommunities will use the facility• constant review of programming is required to ensure it is fresh andresponsive to community need
--------------------------------------------------------------------------------
Page 5
Winnipeg Beach Recreation CentreFuture Use Proposal5The ProposalThe working group, with extensive input from community stakeholders, proposes thefollowing and recommends that the Winnipeg Beach Town Council approve the proposalin principle:1.That the re-development of the Winnipeg Beach Recreation Centre beapproached in 3 phases:Phase 1: (Immediate)• Relocate the Recreation Director’s office to the Recreation Centreand charge the Director with encouraging community use of thebuilding as it stands.• Engage appropriate consultants (design, engineer, funding) toadvise regarding the feasibility and possibilities related to theproposed Phase 2 development.• Identify a professional facility manager to work with the Council tomanage the re-development now and the ongoing administrativeand facility needs in the future including scheduling, maintenance,cleaning, supervising contract staff and volunteers, and marketingthe facility as a community hub• Appoint the working group which presents this proposal as anongoing advisory task force to provide input, advice and a liaisonto the community during the redevelopment of the Centre.• Create by resolution a Recreation Advisory Committee to workwith the Recreation Director and the facility manager to provideinput, advice and liaison to the community regarding the ongoingprogramming and operation of the Centre. Clear terms ofreference are required to ensure the Committee operates in anadvisory capacity rather than directing the staff and to ensure thatthe community at large is adequately represented on theCommittee.
--------------------------------------------------------------------------------
Page 6
Winnipeg Beach Recreation CentreFuture Use Proposal6Phase 2: (1 to 3 years, presented in priority order)ProposedfacilitychangeorimprovementProgrammingpossiblewith the changeComplete byDevelop and equip fitness/weight roomincludingfreeweights,treadmills,elliptical trainers, stationary bicycles etcFitnessclasses,weighttraining, individual fitnessworkoutsFirst quarter2008Upgrade lighting, heating and acousticsand paint the inside of the buildingMeetings and communityevents more comfortable,accessible;facilitymoreappropriateforactivitiessuch as senior drop in/coffeehour, cards, dances, craftsgroups etcFirst quarter2008Install indoor turf on the former icesurfaceIndoor soccer, flag football,lawn bowlingbadminton,volleyball, field lacrosse, fieldhockey, fitness classes, taichi, senior fitness activitiesetcSeptember2008 (start ofindoor soccerseason)Develop a walking/jogging track aroundthe exterior of the turf surfaceWalking club, fitness training September2008Reopen the canteen on a publishedscheduleFoodservicetotheincreasedtrafficintheCentreSeptember2008Provide a deli-style canteen or cafeteriathat features offerings consistent with thevalue of promoting healthy living (wraps,muffins, fruit, veggies, juices, milk etc) asopposed to fried and fast foodsBusiness arrangement with aspecific lease as opposed tovolunteer run canteenDecember2009Develop youth and senior drop in centreswhere youth and seniors share someresponsibilityformaintenanceandactivity/program developmentYouth and senior specificactivities in various agerangesDecember2009Enhance the physical accessibility of thebuilding with more ramps, a lift to thelowerlevel,wheelchairaccessiblewashrooms etcProgramming for differentlyabled community membersDecember2010Improve the façade of the building tomake it more welcoming and less like anarenaProvidesincentivetocommunity members to stopin and see what’s going on;encourages a sense ofcommunity pride in therevitalized facilityDecember2010
--------------------------------------------------------------------------------
Page 7
Winnipeg Beach Recreation CentreFuture Use Proposal7Phase 3: (Future consideration, years 3 to 5))• Install pull out curtain walls in the hall to allow it to be divided formulti-use activities• Define and staff a babysitting area so that parents of youngchildren can work out or participate in activities with their childrennearby and supervised• Consider an expansion of the building to include:a gym annex with a floor suitable for basketball, floorhockey, etc.climbing wallspace for showing moviesgames room (not video games)community Internet Cafémeeting spacescommercial office space for health and wellnessprofessionals and clinicians (doctor, walk in clinic,dietitian, physiotherapist, chiropractor etc)• Offer an outdoor ice surface with access to a changing area2.That the following issues and needs be addressed as the facility is re-developed and enhanced:Communication within the community:• The Centre should not compete but compliment other activities intown and the surrounding area• A public calendar (clearing house) is needed to ensure eventsdon’t conflictMarketing and promotion• A marketing and promotion plan is required to giver the newfacility visibility in Winnipeg Beach and surrounding areas• Marketing needs to include proper signage and a dynamicelectronic board outlining upcoming activities in a visible locationPartnerships• Partnerships with other facilities or businesses who might beimpacted by the facility and its programming should beestablished• eg. Gimli Recreation Centre has a good selection of ice activities.How could the marketing and programming of the two facilities bemeshed to ensure the best selection of services to the citizens ofthe area? What type of cross marketing might be done in eachcommunity?• Negotiation of a joint use agreement with the Winnipeg BeachSchool; school to be able to use the Centre for some phys edcurricula activities and Centre able to expand its programmaticofferings with gym based activities (basketball, floor hockey etc)
--------------------------------------------------------------------------------
Page 8
Winnipeg Beach Recreation CentreFuture Use Proposal8Parking and transportation issues for users• Provision of sufficient parking for users so that existing parking forthe business community is not impacted.• Some groups (such as seniors, youth) may be limited in theirability to use the facility because transportation to and from theCentre is an issue. How can the Centre be instrumental in helpingthe community to deal with such issues?User and membership fees• The tax base will be unable to support the new Centre in itsentirety. User and membership fees will be required.• Research will be required to establish various rates (eg. fitnessclub membership rates, reduced rates for permanent WinnipegBeach residents, discounted rates for seasonal Winnipeg Beachusers, regular rates for ‘commuters’ from other communities, onetime ‘drop in’ rates etc)• A solid revenue generation plan needs to be developed. Someideas include selling naming rights to the building, naming roomswithin the facility in honour of a donor who makes a significantdonation etcOpening hours and seasonal changes• Consideration must be given to hours that make the Centreaccessible to all• Research about needs during different seasons to be undertakenDevelopment of a governance structure• Articulation of the Centre mission statement, guiding principlesand values• Articulation of a set of policies and guidelines related to multi-functional community use of the hall• Articulation of a decision making matrix for ensuring that potentialfuture activities are consistent with the defined values; whenmaking decisions about the types of programming/activities thatwill be offered at the Centre, the values established (more mightbe added by the management of the facility) need to beconsidered.• eg. If permission is requested to hold a social with a cash bar atthe Centre, how do the values of ‘promoting healthy living’ and‘ensuring fun for all ages’ come into play when considering therequest?Footnote: At the public forum on Saturday, August 18, 2007, there was considerablediscussion about whether or not the proposal should suggest that future developmentsinclude an indoor pool. A lively and respectful discussion ended in agreement that theexisting proposal is rooted in financial reality and feasibility and that the addition of apool is not fiscally possible. However, it was noted that programming in the new facilityshould include as much senior focused activity as possible to ensure that the facility trulyserves a multi-generational audience.
--------------------------------------------------------------------------------
Page 9
Winnipeg Beach Recreation CentreFuture Use Proposal9Attachments:•Report from the Community Consultation, May 26, 2007(page 10)•Notes from July 11, 2007 meeting of the Working Group(page 22)•Notes from July 17, 2007 meeting of the Working Group(page 27)•Preamble remarks from August 18, 2007 public forum(page 30)
--------------------------------------------------------------------------------
Page 10
Winnipeg Beach Recreation CentreFuture Use Proposal10REPORT FROM THE WINNIEPGBEACH PUBLIC CONSULTATIONON FUTURE USE OF THERECREATION CENTREMay 26, 2007
--------------------------------------------------------------------------------
Page 11
Winnipeg Beach Recreation CentreFuture Use Proposal11PreambleDuring the last election, the voting population of Winnipeg Beach made it clearthat they wanted more information about what is happening in their communityand more communication between the Town Council and the electorate. Inresponse to that message, the Council committed to strengthening therelationship between the elected and those who elect.One of the major decisions facing the Council is the future use(s) of theRecreation Centre. This issue presented a wonderful opportunity for the Councilto put their commitment into action by consulting with members of the communityabout their needs and wishes for the Centre. To that end, a CommunityConsultation Roundtable was held at the Recreation Centre on Saturday, May26, 2007. The consultation was facilitated by an independent, outside facilitatorwho assisted the community members who were present to articulate and collecttheir ideas.Although Council members attended the consultation, they were invited toparticipate as citizens of the community, not as elected officials. This actionallowed the citizens of Winnipeg Beach to have their say about the Centrewithout interjection or judgment by the Council. This created an atmospherewhere people really felt they could say what they were thinking and that theirideas were truly considered.This document reports the information and ideas that were collected and forms astarting point for a working group to refine the ideas in order to present arecommendation about the future of the Recreation Centre to the Council.
--------------------------------------------------------------------------------
Page 12
Winnipeg Beach Recreation CentreFuture Use Proposal12Welcome and IntroductionsAt 10:00am, participants were welcomed and thanked for participating in thisimportant event in the life of Winnipeg Beach. The facilitator shared that thefollowing would be the objectives for the day:• To share information about the Recreation Centre• To list possible ideas and objectives for the Centre• To identify a working group to work with the ideas and make arecommendation to the Town CouncilThe facilitator also reminded the participants that this was not a decision makingevent but that attendees would be asked to participate in critical thinking anddiscernment and to focus not on the past but to the future and what can be. Theywere also reminded that the discussion would be related only to the RecreationCentre and not other issues related to the Town. Finally, the group was remindedthat this is not a process driven by the Council but by the community. It waspointed out that although some Council members were present, that they wouldplay a largely observatory role because they are committed to hearing from thecommunity.To begin, the participants were asked to brainstorm a list of stakeholders whoshould be considered in future plans for the Recreation Centre. The following listwas created:• Every townsperson• Youth• Seniors• Business community• Cottagers• Surrounding communities• School• Partners and potential funders• Instructors• Coaches• Sports organizations• All three levels of government• Volunteer groups• Foundations• The wellness support community• Experts• Those with handicaps or disabilities and those who provide services forthem• Professionals
--------------------------------------------------------------------------------
Page 13
Winnipeg Beach Recreation CentreFuture Use Proposal13Each participant was then asked to introduce him/herself by first name andindicate their connection(s) to the stakeholder list. Most groups in the list wererepresented at the event with the exception of partners, funders and foundations.These are stakeholders who should be considered and consulted as the processmoves forward.History and What’s Different NowParticipants were then asked to recall the era when the Recreation Centre wasfounded and when it was in its ‘glory’ days. Participants recalled that:• Ice hockey was a prominent activity and many local kids played• Demographics were different: more families lived in the area• Families had only one working parent leaving the other free to volunteer,take kids to activities etc• Volunteers were easier to recruit and people stayed in volunteer positionsfor long periods of timeSo what is different today? Participants identified the following:• Ice hockey is no longer the prime activity in Winnipeg Beach that it was inthe 1980’s – not enough kids playing to maintain a league or an icesurface• Most families have two working parents with less time to be involved• People often commute to Winnipeg for work, shopping, activities• People will volunteer but only for short, episodic types of jobs• More seniors, fewer families in the area• More seasonal residents
--------------------------------------------------------------------------------
Page 14
Winnipeg Beach Recreation CentreFuture Use Proposal14Hopes and Dreams for Winnipeg BeachIn table groups, participants were then asked to develop a list of adjectives todescribe the town they would like Winnipeg Beach to be. Each group reportedand a composition list was developed. The list included:• Vibrant and connected• Committed to a common goal• Accessible• Safe• Inclusive• Prosperous• Fun• Active• Inviting• Friendly• Dynamic• Exciting• Useful• Welcoming• Colorful• Multi-use• Attractive• GreatParticipants were also asked to develop a list of nouns that could be included inWinnipeg Beach’s name. The list included:• Clean living• Year found community• Destination of choiceThe facilitator explained that these words described their hopes and dreams fortheir community.
--------------------------------------------------------------------------------
Page 15
Winnipeg Beach Recreation CentreFuture Use Proposal15What Part does the Recreation Centre Play?Next, groups were asked to describe what part the Recreation Centre shouldplay in making those hopes and dreams a reality. The compiled list included:• Gathering place• Multi-use• Social hub• Activity hub• Top of mind when considering things to do• Unique facility (different from what is available in surroundingcommunities)• Party place• An ‘Interlake’ facility• Self sufficient business• Anchor for the town• A place that supports wellness for the community• Multi-generational facility• Place for relaxation• Youth gathering placeBuilding TourThe participants were taken on a tour of the building so that they could see allaspects of the facility, including the recently renovated and cleaned basement.Many people had never seen all of the building and seemed genuinely surprisedat the amount of space. The tour served to encourage creative ideas about howthe space could be used.
--------------------------------------------------------------------------------
Page 16
Winnipeg Beach Recreation CentreFuture Use Proposal16An Ideas BrainstormIn groups, participants were asked brainstorm a list of possible activities thatcould be accommodated in the Recreation Centre. Participants were remindedthat in a brainstorm, many ideas are expected and required. Also, ideas are notjudged with killer phrases like ‘that will never work’ or ‘we tried that 20 years ago’.The compiled list follows:• Gym/fitness area with weights and machines• Fitness classes including tai chi, kick boxing, pilates, yoga• Support ‘staff’ to help people use equipment successfully and safely• Couch/TV for relaxing• Computer accessibility, internet café, computer classes• Party rentals• Racquet courts (racquet ball, handball, squash etc)• Walking track• Field sports: soccer, lacrosse, field hockey, flag football• Lawn bowling• Archery• Tennis, badminton• Kids programming with kids playroom• Youth drop-in centre• Crafts room• Murals on the walls – large number of local artists to participate• Parent education classes• Continuing education opportunities• Daycare (drop in for parents who are using fitness area, taking classesetc)• Space for Flea markets, garage sales, trade shows• Connection (physical) to the curling club• Possibility for still having an ice surface for related activities (skating,figure skating, hockey)• Roller blading, skate boarding• Meeting rooms• Professional centre (physiotherapists, sports trainers, nutrition counselingetc)• Table tennis, pool tables• Juice bar or deli• Climbing wall• Saltwater pool, swimming lessons• Arts and theatre classes• Driving range• Arcade
--------------------------------------------------------------------------------
Page 17
Winnipeg Beach Recreation CentreFuture Use Proposal17• Music centre• Movie theater• Paintball field• Darts• Book exchange/lounge• Retrofit possibilities to accommodate many activities• Facility must be ‘green’• Entrance and exterior altered to be more welcoming• Handicap access – elevator/ramps• Multi-generational facility• Sufficient staffing and volunteers to run the facility• Self sufficient with rentals and memberships for fitness, courses etcIdeas from the Students of Winnipeg Beach SchoolPrior to the consultation, students at the Winnipeg Beach School were asked torecord their ideas for the future use of the Recreation Centre. Posters thatdisplayed the following ideas were displayed in the Recreation Centre on the dayof the consultation.•Basketball court•Waterpark/slides (indoor)•Baseball diamond•Golf range and miniature golf•Santa’s workshop•Go-cart racing•Bumper cars•Indoor circus/fair•Concert hall/dance hall•Bowling alley•Indoor soccer•Floor hockey•Swimming pool•Roller skating•Movie theatre•Indoor skate park•Football stadium•Zoo/petting zoo•Arcade (foosball, pool tables)•Fitness gym (yoga, karate, hot tub)
--------------------------------------------------------------------------------
Page 18
Winnipeg Beach Recreation CentreFuture Use Proposal18•Aquarium•Disney ‘Beach’•Paintball arena•Lazer tag•Theme park (roller coaster, amusement park)•Archery, fencing•Horseback riding•Motor cross arena•Tennis•Dog races•Boxing ring•Trampoline(s)•Slam ball court•Climbing wall, rock climbing•BMX park•Mountain bike track•Monkey trails•Shooting range•Boys/Girls Club/Youth Centre (place for drama, to play chess, do crafts,star wars club)•Maze•Gamer Café (bring your own video games and play people around theworld)•Lego land
--------------------------------------------------------------------------------
Page 19
Winnipeg Beach Recreation CentreFuture Use Proposal19Most Important IdeasAfter the brainstorm, participants were invited to share a simple lunch and a caketo celebrate the great sense of community that was present at this event. Theywere also asked to write down the two or three things that seemed mostimportant to them from what they heard during the consultation and leave it withthe facilitator.The following list of most important ideas was accumulated:• Multi-function (10)• Fitness centre/weight room (9)• Wellness centre (8)• Walking track (6)• Youth drop in centre and activities for youth (6)• Pool (6)• Turf appropriate activities (5)• Meeting rooms (4)• Internet computer centre (4)• Arts and crafts space (4)• Seniors’ activities (3)• Multi-use sports facility (3)• Indoor soccer (2)• Book exchange/lounge (2)• Tai chi, karate (2)• Yoga (2)• Badminton (2)• Gym (basketball, floor hockey, volley ball) (2)• Ball hockey• Roller blading/hockey• Coffee times• Ice rink• Dancing• Professional management• Professional/clinicians’ offices• Handicap accessibility• Babysitting area• Bingo• Climbing wall• Movie theatre• Large hall (dances, meetings, bingo)• Video game room• Party rental area• Racquet courts
--------------------------------------------------------------------------------
Page 20
Winnipeg Beach Recreation CentreFuture Use Proposal20Additional comments submitted:• We have to work on defining the word ‘recreation’. Once we define that,we can articulate programming to support the needs of the community thatwill support our definition and provide a framework for deciding on thefacility re-development.• The ice plant must be used or it will fall into disrepair. Town would have tosupply workers to maintain the ice. Facilitator to rent out ice. Parts ofbuilding to be used as exercise room downstairs.• Nice job downstairs!• “A meeting place with a difference”• Please do not restrict to any one activity (ie. sports)• A pool would be used by all the schools in the division.• Graffiti wall art on the outside walls• Improve the entrance to make it more friendly and welcoming• Build it and they will come• It’s really important to define a mission and vision for the facilityFuture WorkParticipants were also asked to indicate if they would consider in participating ina task force that would study the outcomes of this consultation and prepare areport/recommendation for the town council. The following indicated that theywould like to participate:Mike WhartonFatima SoaresJeff WhartonBev PellickSonya DoddKeith and Marion ThomasSherrill RuckertJim MosherGeri CzornyTony PimentalDon WilsonKen MuraczCarole JohannsonHeather EyolfsonCollette ToewsJean GendronRochelle HukawayLisa & Brian Gregory Adair (?)Mike KorekiFrank Figler (contacted the facilitator after theevent)
--------------------------------------------------------------------------------
Page 21
Winnipeg Beach Recreation CentreFuture Use Proposal21Facilitator’s ObservationsI believe that this consultation was energetic, positive and a great starting pointfor making decisions about the future use of the Recreation Centre. Theconcepts that I heard repeatedly were that the Centre needed to be multi-functional, available and welcoming to all generations and unique in the Interlakeso that residents from other areas would be enticed to use the facility.I also heard that the facility would need to be self sufficient to a major degree.This may involve user fees, a business/marketing plan to specifically attractrentals for the building and perhaps membership fees for a potential fitnesscentre.Finally, I was gratified by the number of people who are willing to participate inthe process moving forward. I believe that this is a positive sign that people wantto be engaged and active in their community. Their participation shows that theRecreation Centre is an important hub in the community and worth their time andeffort to ensure it is a first class facility.It was my privilege and honour to be involved in this important part of the life ofthe Town of Winnipeg Beach. I look forward to future meetings of the workinggroup and to helping that group develop recommendations for the Town Council.Best regards,Rhonda LorchLorch and Associates
--------------------------------------------------------------------------------
Page 22
Winnipeg Beach Recreation CentreFuture Use Proposal22Winnipeg Beach Recreation CentreNotes from the Future Use Task Force Meeting, July 11, 2007Three clear themes about future uses of the Recreation Centre emerged from theCommunity Consultation in May. The Centre must be:1.multi-use2.multi-generational3.unique in the InterlakeDiscussion around these themes centered on three questions:1.What is currently available in the area now? What is the ‘competition’.2.Whose needs are yet to be considered. With whom do we need toconsult?3.What features are required for the facility to be multi-use, multi-generational and unique in the Interlake?What is currently available in the area now? What is the ‘competition’• Gimli Recreation Centre: ice activities, meetings, small functions,craft sales, socials, grads, unique activities like ‘Elvis Fest’• Winnipeg Beach Bandstand• Legion• Curling Club• Park• Schools• Day Camp• Mini-golf and golf course• New Horizons in Gimli (seniors programming)• Summer soccer• Skate parkThe group felt that better communication would be needed to ensure thatactivities at the Rec Centre didn’t compete with other activities in town. While it isimportant to fill the Rec Centre it isn’t advisable or fair to do it at the expense ofother events.Needed:• Events clearing house/public calendar (visible to the community; websitealso possible but not sufficient given dial up access and few seniors usingthe Internet)• Proper promotion of events so the public knows about them, somemarketing/branding also needed to give the Centre visibility as acommunity hub• Discussions and potential partnerships with other facilities or businesseswho might be impacted by what’s planned or going on in the Rec Centreeg. Gimli Rec Centre: has a good selection of ice activities; to be unique,Winnipeg Beach might offer field activities that wouldn’t negatively impact
--------------------------------------------------------------------------------
Page 23
Winnipeg Beach Recreation CentreFuture Use Proposal23Gimli but would provide complimentary programming. How can we worktogether to provide the greatest array of services to the citizens of thearea?Whose needs are yet to be considered? With whom do we need to consult?• Special needs community (vision, intellectual, physical impairments):What special features are needed?What kind of programming is appropriate?Would they use the Centre and how?• Seniors, including non-mobile seniors:How do we define seniors?There are at least two distinct groups: those recently retired(maybe as young as 55 and are very active) and those who areolder and/or who are less mobile. What are their differing needs?What programs are offered at New Horizons in Gimli? Could weoffer something different on different days? Are they missingsomething that we could offer?• Surrounding landowners:What will the issues be related to parking? extra traffic? noise?• Winnipeg Beach businesses:Again parking may be an issue. If the Rec Centre generates aninflux of users, need to ensure it doesn’t use street parking neededby businesses.Will have positive spin off for businesses as well – more people intown, more shopping, restaurants, longer hours, maybe winteropening. Businesses should support the concept because it willbring in new business but a good idea to discuss their ideas withthem.• Potential users from surrounding communities:If the Rec Centre is unique in the Interlake, it will attract peoplefrom surrounding communities.What are their needs, thoughts, concerns?What is their tolerance for user fees (at what level, for whatactivities etc)?Cost of gas to travel to Winnipeg could be a positive for the RecCentre – people would be willing to pay a fee for local programsrather than drive to the city.• Youth:What do youth want available to them? Are they willing to takeownership for some activities? Could a youth advisory board beestablished?Youth could be several different age groups: children, teens, youngadults (up to age 30). What are their differing needs?• Seasonal cottagers:Only here regularly in the summer. What type of programs do theywant to access while ‘on vacation’.
--------------------------------------------------------------------------------
Page 24
Winnipeg Beach Recreation CentreFuture Use Proposal24• Parents:In order to be multi-generational, what programs can be offered tofamilies? Concurrent programming to allow adults to exercise,children to be in an activity at the same time?• Young adults:20 to 30 years old? What do they need to consider staying inWinnipeg Beach rather than departing for the city?Attendees at the meeting agreed to do some research with these variousgroups to whom they have connections to ascertain what these groups needor want in the Rec Centre.What features are required for the facility to be multi-use, multi-generational and unique in the Interlake?1.Physical access to be improved:Disabled accessibleTimes of day and season to be considered for opening hoursTransportation issues for those not right in the Beach2.Need a facility managerToo much responsibility for a volunteerNeed a ‘supervisor’ for other contract staff and volunteersSomeone to oversee scheduling, regular maintenance, cleaning etc3.Exterior to be attractive, welcomingNeed windows to bring natural light into the buildingModern façade – less like an arenaWelcoming front entrance that is accessibleImproved acoustics in rooms used for meetings, eventsImproved heating (current system is noisy and inefficient)Better lighting suited to the activities each area is used for4.Canteen servicesSome type of business arrangement rather than run by volunteersPublished opening hoursNot meant to compete with local restaurants but to provide anoption for those who need to grab something after working out,while watching a kids activity etcOfferings should be consistent with wellness and health: wraps,muffins, fruit, milk, juice etc rather than junk food and fast fried food5.Accommodation for spectatorsDependent on the activites included, spectators may need bleacherseating and/or seating in the hall overlooking the current rink area
--------------------------------------------------------------------------------
Page 25
Winnipeg Beach Recreation CentreFuture Use Proposal25A word from the facilitator:The group is very anxious to move forward with some type of plan as theyare frustrated by the inaction of the past few years. This is certainlyunderstandable. However, a great plan is rooted in solid research and fullcommunity disclosure and involvement. Previous recommendations may nothave received the full attention they deserved because they were perceivedas the vision of one or two individuals rather being representative of theentire community.We have an opportunity here to capitalize on the community involvementthat was begun with the Consultation in May. I believe that to short circuitthe process by moving directly to a plan without doing the foundational workrequired will mean that our recommendations will be met with the sameindifference. Therefore, I strongly recommend that we continue with theprocess we have begun to ensure that we have community buy in to theprocess and the ultimate plan.To that end, at the next meeting scheduled for Tuesday, July 24 at6:30pm, we will be discussing the values that the Rec Centre plan will bebuilt upon, hearing from the participants about the research they did with thevarious stakeholder groups and prioritizing the activities and programs thatthe May Consultation identified. These activities will give us the basis of therecommendations to the Council.Our target date for the recommendation is Tuesday, August 28, 2007. Priorto that date, I would like to arrange a public forum where stakeholders canhear the recommendation before it is officially presented to Council on the28th. This will give us the opportunity to capture any final ideas and hopefullythe blessings of the community at large. We will set a date for the forum atour next meeting so that it can be widely advertised and promoted.Speaking of blessings, your community is truly lucky to have such acommitted group of active, caring citizens working on this project. Iappreciate each of you and your input and skills. Thank you.See you next Tuesday!Rhonda LorchLorch and Associates
--------------------------------------------------------------------------------
Page 26
Winnipeg Beach Recreation CentreFuture Use Proposal26July 11, 2007Winnipeg Beach Recreation Centre: Future Use WorksheetQuestions:Multi-use facilityMulti-generationalfacilityUnique in theInterlakeWhat’s availablein WinnipegBeach area now?What is the‘competition’?Gimli Rec CentreLegionWpg BeachBandstandCurling ClubParkMini-golf, golf clubNew Horizons(Gimli)What needs to beconsidered? Whodo we need toconsult?In all 3 categories:Special needscommunitySeniorsSurroundinglandownersWpg BeachbusinessesUsers fromsurroundingcommunitiesYouthSeasonal cottagersParentsYoung adults (20 to30 yrs)What featuresdoes eachcategorysuggest/need?***Needprofessionalfacilitymanagement forscheduling,maintenance,cleaning etc***Accommodation forspectatorsExtended hoursTransportationPhysical accessto be improved(disabled, hours,front entrance,washrooms)Improvedacoustics, lightingTransportationCanteen servicesto be other thanfast foodTransportation
--------------------------------------------------------------------------------
Page 27
Winnipeg Beach Recreation CentreFuture Use Proposal27July 17, 2007Values for the Winnipeg Beach Recreation CentreFrom the Winnipeg Beach website:FriendlySafeLow taxesPotentialWhere Manitoba playsFrom other Recreation CentresHigh quality programsNon-threateningZero tolerance of harassment and bullyingRespectfulAccessibleCustomer focusContribution to quality of lifeEthically managedWellnessHealthy communityRespect for diversityCreativeInnovativeCommunity drivenResponsive to community needsBrainstorm your group’s ideas:Final 4 values determined:1.Community driven2.Promote healthy living3.Fun for all ages4.Unique
--------------------------------------------------------------------------------
Page 28
Winnipeg Beach Recreation CentreFuture Use Proposal28Values to guide the development and programming of the Winnipeg BeachRecreation Centre:ValueAffect onprogrammingAffect onfeaturesAffect onmarketingAffect onpeople(staff,volunteers,users)CommunitydrivenResponsiveAccessible toallWide andavailablecommunication(newsletters,website,signage)Staff andvolunteerswork togetherto create afacility theycan be proudofUsers tohave a say inwhat goes onPromotinghealthylivingProactive re:health issues –helping kids toseniors adopta healthylifestyle thatincludesregular activityand communityinvolvementAble toaccommodateother activitiesbeside justsports (healthyminds as wellas bodies)Somepromotionalfunds availablefrom govt forpromotinghealth livingHealthiercommunity ingeneralbecause ofincreasedactivityFun for allagesConsiderationof all agegroups whenplanningactivitiesImprovedphysicalaccessibility,acoustics,lighting, safetyetcMarketed ashub ofcommunity forall citizensPositivecommunityspirit buildingInclusivefacility –doesn’t servejust onesectorUniquePlanningactivities andprograms thatcomplimentthose alreadyavailablerather thanduplicatingTurf on formerice surfaceIndoor walkingtrackFitness facilitySchools/leaguescould use forsome activitiesBenefit to othercommunities:Play here,practice in yourcommunityCreateemploymentSupport localbusinessesby bringingusers into thecommunity
--------------------------------------------------------------------------------
Page 29
Winnipeg Beach Recreation CentreFuture Use Proposal29Most Important Ideas from Community ConsultationWorksheetSuggestion12345(Definitely) (Unlikely) (Maybe)(Now)(Future)Multi-functional facility (10)xXFitness centre/weight room (9)XXWellness centre (8)XXWalking track (6)XXYouth drop in centre/activities (6)XXPool (6)XTurf activities (5)XXMeeting rooms (4)XXInternet computer centre (4)XXSeniors' activities (3)XXMulti-use sports facility(3)XXIndoor soccer (2)XXBook exchange/lounge (2)XXTai chi, karate (2)XXGym (basketball, floor hockey etc)(2)XXBall hockeyXXRoller blading/roller hockeyXCoffee timesXIce rink (modified outdoors)XXDancingXXProfessional managementXXProfessional/clinicians' officesXXHandicap accessibilityXXBabysitting areaXXBingoXClimbing wallXXMovie theatreXXLarge Hall (dances, meetings, bingo)XXVideo game roomXParty rental areaXXRacquet courtsX
--------------------------------------------------------------------------------
Page 30
Winnipeg Beach Recreation CentreFuture Use Proposal30Winnipeg Beach Recreation CentrePublic ForumAugust 18, 2007Preamble remarks:In order to present the best possible proposal to the Town Council, the Working Groupstrived for a proposal that embodied four characteristics:1.Community driven and developed: It was important that as much informationas possible was gathered from various sectors of the community to ensurethat the needs and desires of the citizens was clearly and correctly articulated.To that end, a public consultation was held on May 26, 2007, followed bythree meetings of the Working Group (July 11, 17 and August 14, 2007). TheWorking Group also spoke with representatives of those stakeholders thatwere under-represented at the May 26 consultation. These included youth andseniors, differently abled citizens and seasonal cottagers.2.Making best use of the existing facility: The Town of Winnipeg Beach hasinvested heavily in the Recreation Centre both financially and in terms ofvolunteer time and effort. It is important that the proposal ensures the buildingis used to its best advantage, even with only minor redevelopment.3.Rooted in feasibility: It is important the proposal consider the financial abilityof the Town to support its suggestions. In addition, the Town will need to applyfor grants to support the redevelopment. If the proposal is not realistic in termsof its suggestions, it will make it more difficult for funders to consider.4.Easy for the Council to consider: The proposal must be one that the Councilcan agree to easily. It must make sense, be realistic and be good for thecommunity. There needs to be immediate wins in promoting community spiritand activism for the Town and the Town Council in implementing the proposal.
http://www.jrank.org/
